|Ref||Record Type||Minimum retention Period||Relevant Legislation / Derivation||Final Action|
|I1||Records/documents related to any form of litigation.||six years from the date of the last action on the file or settlement of the case whichever is the later and as advised by legal advisors. Specific legal advice should be sought from the organisation’s legal advisors to determine whether the records should be retained further within the organisation.
In cases where the proceedings relate to a minor (that is, anyone under the age of 18) records should be maintained until their 25th birthday.
In cases involving a person under a disability (see definition in Part 1) records should be retained for a period of six years after the death of the individual concerned.
|HSC (SQSD) 05/10 Handling Clinical and Social Care Negligence and Personal Injury Claims||When the organisation’s retention period has expired, PRONI should be asked to review.|
|Database containing information on all claims (HSC (SQSD) 05/10 Para 39 refers).||50 years||HSC (SQSD) 05/10 Handling Clinical and Social Care Negligence and Personal Injury Claims||Destroy|
|I2||Police Statements (made in the context of Accident and Emergency episodes. Statements are requested by the Police to the A&E staff in relation to alleged injuries of or by patients coming through A&E).||10 years (congruent retention period as Incident Forms)||Destroy|
|I3||Family Health Service Appeals Authority tribunal and case files.||Case files – 10 years
Decision records – until individual’s 80th birthday