|Ref||Record Type||Minimum Retention Period||Relevant Legislation / Derivation||Final Action|
|C1||Approval files||15 years||Determined on review|
|C2||Approval files (contracts)|
|C3||Approved suppliers lists||11 years||
Where the records are potentially relevant to the issue of proceedings by an organisation legislation requires retention of 10 years. However an extra year has been added to allow time for any proceedings to be served against an organisation.
|C4||Contracts – non sealed (property) on termination||six years from date of practical completion||The Limitation (Northern Ireland) Order 1989||Destroy|
|C5||Contracts – non sealed (other) on termination||six years after termination of contract||The Limitation (Northern Ireland) Order 1989||Destroy|
|C6||Contracts (including capital works contracts) – sealed (and associated records)||Contracts under seal and associated records should be kept for a minimum of 15 years. When they reach 15 years old they should be reviewed and PRONI invited to examine them.||Determined on review|
|C7||Contractor Applications to provide general practitioner, Dental, Ophthalmic & Pharmaceutical services||six years after end of contract for approvals
six years for non-approvals.
|Pharmacists, Pharmacy Premises||
|C9||Contractors On – Call Rotas managed by HSCB||six years||Destroy|
|C10||GP retirements/moved away||six years after individual leaves service, at which time a summary of the file must be kept until the individual’s 70th birthday or six years after the individual leaves the service whichever is the longer||Destroy|
|C11||Contractual arrangements with hospitals or other bodies outside the HSC including papers relating to financial settlements made under the contract||six years after end of financial year to which they relate||Destroy|
|successful||Tender period plus six year limitation period||The Limitation (Northern Ireland) Order 1989||Destroy|
|The Limitation (Northern Ireland) Order 1989||Destroy|