Section A - Work Area - Accident / Incidents / Untoward Events

Disposal schedule - Section A covers Work area - Accident / incidents and untoward events.

Section A

Ref Record Type Minimum Retention Period Relevant Legislation / Derivation Final Action
A1 Accident Register 10 Years   Determined on review
A2 Record sheets/book, Forms, Reports 10 years from the occurrence or last entry or until the patient’s 25th birthday whichever is the later   Destroy
A3 Adverse Incidents
10 years normal review process. Files should be reviewed in accordance with the principles in part 1   Determined on review
    Where the adverse incident relates to blood the records should be kept for 15 years Blood Safety and Quality Regulations(BSQR) 2005

The Blood Safety and Quality (Amendment) Regulations 2005

The Blood Safety and Quality (Amendment) (No. 2) Regulations 2005


Determined on review
    Where the incident has resulted in litigation the records relating to the litigation    Determined on review

Where the incident has resulted in any form of disciplinary preceding the personnel records 

Independent contractors should seek their own legal advice

  Determined on review
A4 Homicide/’serious untoward incident’ records 30 years   Determined on review
A5 Emergency Plans /Major Incident Plans/business continuity plans eight years after the plan is superseded or where it has been put into action eight years after the event   Determined on review
A6 Record sheets/book, Forms, Reports (where litigation has commenced)
Where a legal action has commenced, records should be managed   Determined on review
A7 (RIDDOR) register three years from the occurrence

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (Northern Ireland) 1997



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